FOR SEMINARS, BANQUETS AND HOTEL ROOMS 

1 Validity

These conditions apply to provision of accommodation services and for leasing of conference rooms and banqueting suites for carrying out events, and for all further goods and services provided in this context. They apply similarly for leasing of any rooms, display windows and areas in event areas associated with the hotel. The following terms and conditions apply exclusively. Any terms and conditions of the guest, the organiser, the person placing the order, are not included in the contract unless accepted by us in writing.

2 Formation of the contract

The rental contract is formed as soon as the seminar room or the hotel room has been ordered in writing and confirmed by the Hotel Engel, or reconfirmed. The contract cannot be dissolved unilaterally. Subletting or use of hotel rooms for purposes other than accommodation requires prior written approval from the hotel. If the reservation is made by a third party, this party also becomes a party to the contract and is responsible for all the obligations resulting from this contract in addition to the guest as a joint debtor.

3 Number of participants

The orderer agrees to inform the Hotel Engel in writing of the final number of participants as early as possible; however, at least three working days before the date of the event. In case of later changes to the number of participants compared to the "final number of participants", the following applies:
- The actual number of participants is up to 5 % lower.... Invoicing according to actual number of participants
- The actual number of participants is over 5 % lower... The difference is only taken into account up to max. 5 % of the number of participants booked
- In case of a later increase to the number of actual participants.... Invoicing according to the actual number of participants.

4 Duration of use

Seminar rooms that are reserved are only available to the guest during the period agreed in the contract. A different duration of use must be approved by the Hotel Engel. Rooms that are reserved are available to the guest for exclusive use during the agreed period from 4.00pm at the earliest on the day of arrival to 11.00am at the latest on the day of departure. Unless a later arrival time has been agreed or the customer has guaranteed payment, the Hotel Engel has the right to allocate the room that has been booked to someone else after 6.00pm, without the guest having any right to claim a replacement.

5 Cancellation of seminar rooms and hotel rooms

In case of changes or cancellation of reserved, definitively confirmed hotel rooms, seminar rooms or arrangements, the following charges are made:

Seminar rooms, halls, food and banquets
60 to 31 days before the event... 25 % of the agreed payment
30 to 15 days before the event.. 50 % of the agreed payment
14 to 0 days before the event. 100 % of the agreed payment
(in case of doubt, the minimum menu price for a banquet/seminar x the number of registered people)

 
Hotel rooms
60 to 31 days before arrival... 25 % of the arrangement
30 to 15 days before arrival... 50 % of the arrangement
14 days before day of arrival...... 100 % of the arrangement

If the Hotel Engel has good reason to believe that the event or the arrangement may threaten the smooth operation, the safety or the reputation of the Hotel Engel, the Hotel Engel is authorised to cancel the agreed reservation at any time without incurring any liability to pay compensation.

6 Form of payment

The Hotel Engel is authorised to demand advance payment for the reservation in full or in part, particularly for larger events or if the guest is not the organiser. Without further notification, the Hotel Engel may invoice the guest for the expenses arising connected to the event or the arrangement. The guest agrees to pay invoices from the Hotel Engel before departure or within 10 days of the invoice date. Credit cards cannot be accepted for seminars and banquet arrangements. If our invoice has not been paid within 30 days, late payment interest of 7% will be charged.

7 Price changes

The right to make price changes is expressly reserved.

8 Liability

The guest is liable to the Hotel Engel for damage to the furnishings or the inventory and for losses caused by the guest himself, his assistants or participants, without the Hotel Engel having to prove the responsibility of the guest. The Hotel Engel accepts no liability for theft and/or damage to objects, clothes, materials or exhibits brought by the guest, the organiser, speakers or participants or third parties. It is the responsibility of the organiser to take out appropriate insurance. The hotel may demand proof of this insurance.

9 Service liability

The hotel does its utmost to ensure that guests are woken at the time requested, messages are passed on correctly and punctually, and goods deliveries of all types are passed on promptly. However, this does not imply any liability on the part of the hotel.

10 Hours of operation

The opening hours and hours of operation of the various areas of the hotel are binding. Exceptions must be approved in advance by the Hotel Engel.

11 Evening extensions

Evening events can only be extended with prior approval from the Hotel Engel. If the reserved event duration exceeds the legally permitted closing time (imposed by the police), (2.00am at the latest), the guest must approach the Hotel Engel as early as possible, but at least 14 days before the event, so that the necessary permit can be obtained and the necessary organisational measures can be taken. Extra staff costs are invoiced to the organiser in this case.

12 Special permits

The organiser must obtain all permits from the authorities that may be necessary for carrying out the event in good time and at his own expense. He is responsible for observing the terms of the permit and all other public regulations connected to the event.

Newspaper advertisements and public invitations and sales events require previous written permission from the Hotel Engel. The hotel has the right to cancel the event if publication damages the interests of the hotel or the hotel has good reason to believe that the event threatens the smooth operation, the safety or the reputation of the business or the other guests. In this case, the organiser has no right to claim any compensation. If the rights of third parties (copyright holders etc.) are affected in events, the organiser is obliged to obtain the relevant authorisation before the event at his own expense, and to pay any fees that are due directly.

13 Extra services

The prices charged by the Hotel Engel for extra services and rental of infrastructure can be found in the seminar brochure and the banquet suggestions. The organiser of banquets and seminary agrees to purchase all food and drink that is consumed in the hotel or on hotel grounds from the Hotel Engel; a fee will be charged for any exceptions.

14 Technical installations and show effects

The safety regulations of the Hotel Engel must always be observed for any technical installations and show effects brought by the organiser. Use of materials that are flammable or represent a fire hazard is expressly forbidden for safety reasons, even for show effects.

15 Delivery

As the Hotel Engel has no store rooms for equipment or exhibits that are brought in, the organiser should plan for goods to be delivered as short a time as possible in advance and removed again immediately after the event.

Material (boxes, packing material etc.) left on the premises after the event will be disposed of correctly by the Hotel Engel and the guest will be invoiced for the costs.

16 Lost property

Lost items will only be sent on if the guest so requests, and at the risk and expense of the guest. Otherwise the items will be kept for a period of one month before being handed over to the local lost property office or a charitable organisation.

17 Euros and foreign currencies

Conversion to Euros and foreign currencies is carried out at the daily exchange rate.

18 Changes

Changes to these general terms and conditions must be made in writing.

19 Court of jurisdiction

The court of jurisdiction is Liestal BL. Swiss law applies exclusively. The original German version of these terms and conditions is applicable, and this English translation is supplied for information purposes only.

© EKG HOTEL AG
4/2001